How to Email a Recruiter for an Update

How to Email a Recruiter for an Update

How to Email a Recruiter for an Update

Job hunting can be an anxious and uncertain time, especially when waiting to hear back from a potential employer. Sending a follow-up email to a recruiter can help ease your nerves and provide you with the information you need. However, it’s essential to approach this task professionally and politely. Here are some tips on how to email a recruiter for an update.

1. Use a clear subject line: Start your email with a concise subject line that clearly states your purpose. For example, “Request for Application Status Update.”

2. Address the recruiter respectfully: Begin the email by addressing the recruiter by their name and using a formal salutation such as “Dear Mr./Ms./Dr. [Last Name].”

3. Be polite and professional: Maintain a courteous tone throughout the email. Show appreciation for the opportunity to apply and express your interest in the position.

4. Be specific about the position: Mention the job title or reference number in your email, so the recruiter can easily identify which application you are referring to.

5. Briefly state your purpose: Clearly state that you are reaching out for an update on the status of your application, as you are eagerly awaiting a response. Mention the date when you submitted your application, if possible.

6. Keep it concise: Keep your email brief and to the point. Recruiters are often busy, so be respectful of their time.

7. Request a timeline: Politely ask if the recruiter can provide an estimated timeline for when you might expect to hear back about your application.

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8. Express continued interest: Reiterate your interest in the position and emphasize that you are still enthusiastic about the opportunity.


1. How soon can I email a recruiter after submitting my application?
It’s generally best to wait at least one to two weeks before reaching out. This allows the recruiter sufficient time to review applications and shortlist candidates.

2. What if the job posting specifies not to contact the recruiter?
If the job posting explicitly states not to contact the recruiter, it’s best to respect their wishes and refrain from sending an email. However, if a reasonable amount of time has passed without any update, you can still consider reaching out with a polite and concise email.

3. Should I send multiple follow-up emails if I don’t receive a response?
It’s generally not recommended to send multiple follow-up emails if you haven’t received a response. If you don’t receive a reply after one follow-up email, it’s best to assume that they are still reviewing applications or have moved forward with other candidates.

4. Can I inquire about the specific reasons for rejection in the follow-up email?
It’s generally not appropriate to ask for specific reasons for rejection in a follow-up email. Instead, focus on seeking an update on the status of your application or expressing continued interest in the position.

5. What if I receive a rejection email before I have the chance to send a follow-up email?
If you receive a rejection email before sending a follow-up, it’s best to accept the rejection gracefully and thank the recruiter for considering your application.