How to Change Email Format in Outlook

Outlook is one of the most popular email clients used by individuals and businesses worldwide. It offers a range of features and customization options that make managing emails efficient and convenient. One such customization option is changing the email format in Outlook. Whether you prefer to send emails in plain text, HTML, or rich text format, Outlook allows you to easily switch between these formats. In this article, we will guide you through the process of changing the email format in Outlook.

Here are the steps to change the email format in Outlook:

1. Open Outlook and click on “File” in the top left corner of the screen.
2. Select “Options” from the left-hand menu.
3. In the Outlook Options window, click on “Mail” in the left-hand menu.
4. Under the “Compose messages” section, click on the “Stationery and Fonts” button.
5. In the Signatures and Stationery window, click on the “Personal Stationery” tab.
6. Under “New Mail Messages,” click on the “Font” button to change the font style, size, and color.
7. To change the email format, click on the “Format” button and choose either “Plain Text,” “HTML,” or “Rich Text.”
8. Click “OK” to save the changes and exit the Signatures and Stationery window.
9. Close the Outlook Options window.

Frequently Asked Questions (FAQs) about Changing Email Format in Outlook:

1. Can I change the email format for all my outgoing messages?
Yes, by following the steps mentioned above, you can change the email format for all your outgoing messages.

2. Can I change the email format for specific recipients only?
No, the email format change applies to all outgoing messages, regardless of the recipient.

3. What is the difference between plain text, HTML, and rich text formats?
Plain text format only supports plain text, while HTML format allows you to format text, add images, and use hyperlinks. Rich text format is similar to HTML but is only compatible with Outlook.

4. Will changing the email format affect my existing emails?
No, changing the email format will only affect new outgoing messages.

5. Can I change the email format on the Outlook mobile app?
Yes, you can change the email format on the Outlook mobile app by accessing the settings menu and finding the email format options.

6. How can I verify the email format of an incoming message?
To verify the email format of an incoming message, open the message and click on “Actions” in the top menu. Then, select “Other Actions” and choose “View Source” to see the email’s HTML code.

7. Can I change the default font for all outgoing messages?
Yes, you can change the default font for all outgoing messages by following the steps mentioned earlier and selecting the desired font in the Font dialog box.

8. Can I use custom fonts in my emails?
While Outlook supports various fonts, recipients may not have the same fonts installed on their devices. To ensure consistent viewing, it is best to stick to commonly available fonts.

By following these simple steps, you can easily change the email format in Outlook to suit your preferences and needs. Whether you prefer plain text for a minimalistic approach or rich text for a more visually appealing email, Outlook provides the flexibility to customize your email format.