How to Cancel a Delayed Email in Outlook 365
Outlook 365 is a popular email client used by millions of users worldwide. One of its convenient features is the ability to delay sending an email. This feature allows you to compose an email and schedule it to be sent at a later time. However, what if you realize you made a mistake in the email or simply want to cancel it? Can you do that in Outlook 365? The answer is yes, and here’s how:
1. Open Outlook 365 and go to the “Outbox” folder. This is where all your outgoing emails are stored before they are sent.
2. Locate the email you want to cancel. If the email has been delayed, it will be in the Outbox folder.
3. Double-click on the email to open it in a separate window.
4. Go to the “Message” tab at the top of the window and click on the “Actions” button.
5. From the drop-down menu, select “Recall This Message.”
6. A pop-up window will appear with two options: “Delete unread copies of this message” and “Delete unread copies and replace with a new message.” Choose the appropriate option based on your needs.
7. If you choose the second option, a new window will open with the original email content. Make any necessary changes and click “Send” to replace the original email.
8. If you choose the first option, the email will be deleted from the recipient’s inbox without any replacement.
Frequently Asked Questions (FAQs):
1. Can I cancel a delayed email if it has already been sent?
No, once an email is sent, you cannot cancel or recall it.
2. How long can I delay an email in Outlook 365?
You can delay an email in Outlook 365 for up to 120 minutes.
3. Will the recipient know that I canceled a delayed email?
If you choose to delete unread copies of the email, the recipient will not be notified. However, if you choose to replace it with a new message, the recipient will see the updated email.
4. Can I cancel a delayed email on the Outlook mobile app?
Yes, you can cancel a delayed email on the Outlook mobile app by following a similar process.
5. What if I don’t see the “Recall This Message” option?
The “Recall This Message” option may not be available if the email has already been sent or if you are using a different email client.
6. Can I cancel a delayed email if I’m using Outlook on the web?
Yes, you can cancel a delayed email on Outlook on the web by following the same steps mentioned above.
7. What happens if the recipient has already opened the email before I cancel it?
Unfortunately, if the recipient has already opened the email, you cannot recall or delete it from their inbox.
8. Is there a way to prevent accidentally sending delayed emails?
To prevent accidentally sending delayed emails, double-check the scheduled time and content of the email before clicking “Send.” You can also disable the email delay feature if you rarely use it.
In conclusion, Outlook 365 allows you to cancel a delayed email before it is sent, providing you with the flexibility to correct any mistakes or make necessary changes. By following the steps mentioned above, you can easily cancel a delayed email and either delete it or replace it with an updated version.